Provides supervision and support for the processing of Accounts Payable Invoices; including the review and preparation of month-end accruals. Executes and maintains key internal controls within the P2P Process, including Treasury functions.
Provides supervision and support for the Accounts Payable process across all US locations by maintaining and utilizing the Invoice approval and process flow system Dolphin/PTS. Included are:
Supervise accounts payable activities, including the processing of company invoices as required and ensuring the timely payment of company invoices. Partner with Procurement function and the business to ensure P2P Process designs are efficient and fit for purpose. Ensure that proper Sales & Use tax determinations are made.
Coordination and processing of all AP related payments including Bank Checks, ACH, Wires, Manual Checks, and Credit Card Settlements. Ensure proper coding and clearing in SAP across multiple ledgers/entities.
Review disbursements runs to ensure proper approval limits are adhered. Update and maintain Dolphin/PTS approval limits when necessary.
Monthly review and reporting of aged open goods receipts (MR11 ) and ensuring that open items are investigated and cleared within 2 months.
Daily review of blocked invoices (MRBR) and release with proper signature if required (pricing or quantity blocked items).
Prepare and publish relevant AP performance metrics/KPIs to help drive efficiency and improve team throughput.
Prepare and maintain job aids and other process documentation to support the P2P/Accounts Payable processes. Conduct periodic reviews at least annually to assess effectiveness and maintain accuracy.
Communicates with internal and external clients with regard to discrepancies, special payments and other business matters.
Support audit process as required. Coordinate collection of source documentation and review for accuracy before submitting to the auditors.
Prior experience with automated invoice workflow systems (ie Dolphin, Readsoft, etc.)
Working knowledge of SAP or other ERP systems.
Must have excellent communication skills in order to effectively communicate with all levels of professionals, both internal and external
Four-Year College degree with an emphasis in Accounting, Business or related financial courses
3 to 5 years of Accounts Payable Supervisory Experience
Large, multi-site manufacturing company desirable/preferred